Family Tree Maker (TM) FAQ 040
Should I arrange my genealogical data in one large file or many smaller files?

I know not what course others may take, but as for me, put not all my yeggs in one basket.

I have partitioned my data into several files, with these characteristics:

  1. One master file containing only direct ancestors. I use this to produce an Ahnentafel chart.
  2. A separate family file for each unique family. I presently have about 50 of these.
    • All descendants of a single ancestor
    • Only of that surname (or variant)
    • With intermarriage between families, both partners are duplicated in each relevant family file. 
    • Children of intermarriage are represented only in the father's family file.
    • Each family file uses a unique 4 character reference number prefix.
I use export/import via GEDCOM files to copy individuals, avoiding a lot of duplicate data entry, and ensuring accuracy. Using GEDCOM files avoids copying all sources. 

Why have I done this?

  1. With FTM's susceptibility to file damage, I have limited the extent of damage to a single file. Work can proceed on other fronts while the damage is repaired.
  2. Performance. Many functions, such as LOAD, SAVE, operate more quickly with a smaller file.
Whatever course you choose, be sure to set up and USE a good backup strategy that includes storage OFF PC and OFF SITE.
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© 1999 Roderic A. Davis, 2nd
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