{ Please note: the following information originates from the PDF file located at the New Zealand Defence Force website at: http://www.defence.govt.nz/scripts/medals/ }

How to locate records from New Zealand's Armed Forces

        The New Zealand Ministry of Defence does not hold information on the New Zealand Defence Force records. This information can be obtained from the New Zealand Defence Force personnel archives.

        For personnel archives, personnel enquiries, and medal enquiries; you will need to
Write to:

               Personnel Archives
               HQ NZDF
               Private Bag 905
               Upper Hutt
               Wellington, New Zealand

       Base Records (New Zealand Defence Force) holds the personal files for discharged New Zealand Defence Force personnel (Army - Navy - Air Force) from the Boer War to current time, but it does not hold photographs, or details on:
• early militia
• merchant seamen
         The statutory basis for providing access to personal information held by the Defence Force is set out in two pieces of legislation:
• The Privacy Act 1993
• The Official Information Act 1982

  Deceased Personnel Files

         Personnel Archives handles all enquiries regarding deceased personnel files.
• The fee for official information is normally NZ$28 per file. If the file is very large, a higher fee may apply.
• The person enquired about must be deceased before information is released from the file to a third party.
• If the file has no notification of death, a copy of death certificate or death notice is required for release of information from file.

  Living Personnel Files

         Personnel Enquiries handles all enquiries regarding living personnel files.
• Free information can only be given to the person named on the file.
• Someone can give third party written permission to access information on file, but there may be a fee.

  Statement of Service

         A Statement of Service can be requested free of charge. This is required for membership to New Zealand Returned Services Associations.

  Medals Enquiries

         The Staff Officer Medals handles all enquiries regarding medal entitlement and issue of replacement ribbons and medals. Replacement medals are only issued during the lifetime of the person to whom the medals were originally awarded.
  
         Where medals were not issued to service personnel during their lifetime, the next-of-kin may claim the medals. Applications must be in writing.

  Department Phone and or Fax Numbers

                 Telephone Numbers (Country Code 64 + Area Code 04)
                 Staff Officer Medals 527 5270
                 Personnel Enquiries A-L 527 5271
                 Personnel Enquiries L-Z 527 5272
                 Personnel Archives A-L 527 5273
                 Personnel Archives L-Z 527 5274
                   Facsimile 527 5275
                 Headquarters, New Zealand Defence Force 496 0999

  Payment

           All cheques should be endorsed "A/C Payee Only" and made payable to the New Zealand Defence Force. There are no facilities for credit card transactions.
  PLEASE NOTE: All requests must be in writing

  Enquirer's details:

                 Title: [Mr/Mrs/Miss/Ms/Other please specify]:
                  Name:
                  Address:
                  Daytime contact number: (area code _______)

  PLEASE NOTE: It is important that you submit as much information as possible to help identify the correct personnel file.

  Service Personnel Details:

                  Surname:
                  Full Given Names:
                  Any other names known by:
                  Date of birth and place:
                  Living or Deceased:
                  Service Number:
                  Rank:
                  Navy/Army/Air Force:
                  Period of Service:
                  Regiment/Battalion/Unit:
                  Next-of-kin at time of enlistment:
                  Address at time of enlistment:
                  Occupation at time of enlistment:
                  SUPPLEMENTARY INFORMATION:
                  New Zealand Wars

  New Zealand Wars and the Militia

         For information on early militia (the New Zealand Wars), please write to:
  

                 Reference Section
                 National Archives
                 P O Box 12 050
                 Wellington, NEW ZEALAND
                 Telephone: (64 + 04) 495-6226
                 Facsimile: (64 + 04) 495-6210

  
  
  

  Ex-service Memorials and Cemeteries and Commonwealth War Graves Commission

         The Heritage Property Unit of the Department of Internal Affairs is the agent for the Commonwealth War Graves Commission, and is also responsible for ex-service personnel cemeteries and plaques in New Zealand. For more detailed information please contact:
  

                 War Graves Office
                 Heritage Property Unit
                 Department of Internal Affairs
                 P O Box 805
                 Wellington, NEW ZEALAND
                 Telephone: (64 + 04) 495-7200
                 Facsimile: (64 + 04) 495-9458

  
  
  

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