Welcome、

Guests!!

Yokohama Toastmasters Club (YTMC)

★DOs and DONTs for guests-

DOs

DO	take a seat next to YTMC members so we they can help you.
DO	fill out a Guest Card so that we know who you are.
DO	ask questions about anything, any time, to anyone.
DO	enjoy yourself at the YTMC meeting and come again!!

DON'Ts

DON'T	be seated alone.
DON'T	feel nervous about talking.
DON'T	hesitate to ask about what you don’t understand.
DON'T	think your English is not good enough?
	We are all here to learn and improve our skills.

◇◆ We hope you enjoy Toastmastering! ◇◆

★How a regular meeting proceeds?
14:00	•Call to order ( by President^※１ )　– The meeting begins. •Word of the Day　( by GRAHCO^※２ ) – Introduce “Word of the Day,” a focused word to be used extensively throughout the meeting. •Business session – Make announcements/give general information about club activities. Decide club issues by voting of members. •Guest Introduction – Guests are introduced to the members.
14:15	•Toastmaster of the Day ( by TMOD^※3 ) •TMOD takes control of the main portion of the regular meeting. •Introduction of Timer^※4 GRAHCO and Vote Counter^※5 – Each assistant explains his/her role.
14:20	TM Tips ( by TM Tip Master^※6 ) •Introduce an article in The Toastmaster magazine.
14:25	Joke Master ( by Joke Master^※7 ) •Relaxing time before the educational sessions. Offers entertainment filled with jokes and laugher.
14:30	*Table Topic session* ( by Table Topic Master^※8 ) Give an opportunity for impromptu (=“on the spot”) speeches. Table Topic Master presents the topic. He/She calls upon one of the audience. The person picked makes an impromptu speech for 1 ? 2.5 minutes. Repeat #1 - #3 several times. Timer makes Timer’s report.
14:45	*Prepared Speech session( by TMOD ) 2-4 speakers make prepared speeches. •Prepared speeches* ( by Speakers^※9 ) – Each speech is based on a different project in the manuals, and therefore has different objectives and time requirements. •Time requirement is ordinarily 5-7.5 minutes.
15:25	Intermission
15:30	*Evaluation session* ( by General Evaluator^※１０ ) – Offer feedback. •Evaluation of each speech ( by Evaluators^※１１ ) – Each evaluator gives feedback to a speaker based on the objectives. The evaluators try to point out in what ways the speakers can improve their speeches as well as to give complements/ encouragement to give motivation. •GRAHCO and Word of the Day report (by GRAHCO) – Point out grammatical errors, report on each member’s performance in terms of “Word of the day” and “Ah-Um sounds made”. •General Evaluation ( by General Evaluator ) – Look back the whole meeting and comment on how each portion was carried out.
15:50	Award Presentation ( by TMOD ) •Recognize the Best Table Topic Speaker, the Best Evaluator, and the Best Prepared Speaker of the day.
15:55	Guest Comments, Brickbats/Bouquets ( by President ) •Have each guest comment on today’s meeting, and have members make comments if any.
16:00	Adjournment ( by President ) – The meeting ends.

★How the time management is taken care of -
Time management is one of the important requirements in Toastmastering. The whole meeting should be controlled by TMOD and each speaker has different time requirement to meet. The Timer uses 3 fans (green, yellow, and red) to show the time to speakers:

※The green fan indicates that the speaker now meets the minimum time requirement.
※The yellow fan indicates that the speaker may conclude his/her speech at any moment, having used the time given efficiently.
※The redfan indicates that the speaker needs to wrap up his/her speech in order to meet the maximum time requirement.(The red fan will be put down when the speaker exceeds the time limit.)

[Time requirements]
	green	yellow	red	time limit
Table Topic Speaker	1^m 00^s	1^m 30^s	2^m 00^s	2^m 30^s
Prepared Speakers^*	5^m 00^s	6^m 00^s	7^m 00^s	7^m 30^s
Evaluators	2^m 00^s	2^m 30^s	3^m 00^s	3^m 30^s

^*unless specified otherwise

★How the audience gives feedback-
※YTMC members and guests may vote for the best Table Topic Speaker, the best Evaluator, and the best Prepared Speaker of the day.
(Please be advised that the best Prepared Speaker be chosen based on how well he/she meets the objectives given not on his/her fluency in English.)
※Ballot slips are to be used for comments.

★Roles involved in the meeting-

※1	President : Takes responsibility for general supervision and operation.
※2	GRAHCO(=”Grammarian + Ah-Um Counter”) : Supervises the meeting in terms of grammar, vocabulary, word usage, and use of unnecessary sounds.
※3	TMOD(="ToastMaster Of the Day) : Acts as a genial host and conducts the entire program.
※4	Timer: Watches over the time usage of each speaker.
※5	Vote Counter: Takes charge in collecting the ballot sheets and adding up votes for best speakers.
※6	TM Tip Master: Provides useful topics (technique/strategies) in Toastmastering which are introduced in The Toastmaster magazine.
※7	Joke Master: Entertains the audience with humor before the educational sessions.
※8	Table Topic Moderator: Sets the stage for impromptu speeches by randomly assigning the audience several questions related to one topic.
※9	Speakers: Present speeches they have prepared for the meeting, based on the manuals.
※10	General Evaluator: Conducts the Evaluation session and evaluates the operation and coordination of the entire program.
※11	Evaluators: Evaluate each prepared speaker’s performance based on the objectives given for that particular project in the manual.

◇◆ How did you enjoy the meeting? ◇◆

We hope you join us again and share the exciting experience of learning and self-improvement at Yokohama Toastmasters Club.

Thank you very much for coming today!

Venue and Time/Day of the Meeting :
•Hatoba Kaikan MAP
•1st and 3rd Saturday, 14:00 -16:00 (Please be seated by 13:50.)

Contact Seiji SASAKI, Vice President Membership

Mail :

Revised: July, 2003