Parliamentary Procedure Q&A

Q: How do the rules of parliamentary procedure determine the content of the minutes from a meeting? - Anon., Feb. 7, 2000

A: RONR pp. 458-63 describes the content of minutes.

The minutes consist of three parts: the first paragraph, the body, and the last paragraph.

The first paragraph identifies the kind of meeting; the name of the society; the date and time and, if it differs, the place of the meeting; who presided and who recorded the minutes; and whether the minutes of the previous meeting were read and approved.

The body, with a separate paragraph for each item, describes what was done (not what was said). It lists motions: their wording and disposition; notices of motions; and points of order and appeals, their dispositions, and the chair's reasons.

The last paragraph records the time of adjournment.


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