1. What is the secretary's role?
2. How does she record the minutes of a meeting?

A:

1. A list of the secretary's duties appear in RONR pp. 449-50. Briefly, they are:
   • Write and keep the minutes.
   • File committee reports.
   • Keep membership roster and call the roll when necessary.
   • Make records available to membership.
   • Notify officers, delegates, and committee members of their election or appointment; supply committees with necessary documents; bring lists of committees and their members to general meetings.
   • Supply delegates with credentials.
   • Sign copies of acts of the society.
   • Bring bylaws, rules of order, standing rules to meetings.
   • Send out meeting notices; conduct general correspondence.
   • Prepare an order of business of each meeting for the presiding officer.
   • Preside in the absence of the President and Vice President(s) until a temporary presiding officer is elected.
2. RONR details how to write minutes on pp. 458-66. These details are too numerous to cover here. One thing to keep in mind, though, is that minutes are a record of what was done at a meeting, not what was said.