A: The minutes should be presented as originally written. The president's corrections should be offered as amendments, and can be adopted either by unanimous consent or by majority vote. When the president's amendments are completed (adopted or not), other amendments may be proposed and voted on by the members. Finally, the minutes as amended should be adopted.

RONR recommends that a committee be appointed at each meeting to review, correct and approve the minutes of organizations which meet less frequently than quarterly, or whose membership changes (such as your board). (See RONR pp. 464-465.) There are two very good reasons. First, memories of last year's meeting are usually not very accurate. Second, many of those present at last year's meeting will not be present at the current one, and they are the ones who should approve or disapprove the minutes.

Although this is not stated in RONR, it is my opinion that only those who were present at the previous meeting should vote on the question of the minutes approval. I believe it would be appropriate for the presiding officer to request this of the assembly prior to taking the vote. But it is without question that any member still has the right to vote, however imprudent that may be.