wordman

Lesson 1

MOVING THROUGH A DOCUMENT

SKILL	TECHNIQUE
Making the switch to MS Word.	What’s new and different. Creating Desktop folders.
Title Bar	Exit Icon, Program Name, Minimize, Maximize and Exit.
Shortcut Menus	What the right-click brings you.
Toolbars	Losing them and finding them again.	Right-click any toolbar. Choose the ones you want to display.
Entering Text	Typing Characters	What is a character?
	Deleting Characters	The difference between Delete and Backspace
	Inserting Rows	Computers need text to walk on!
Moving through a document	With the Mouse	Don’t forget to click!
	With the Arrow Keys	Toggling the Numeric Keyboard
	Using the Scroll bars	Arrows, slider, grey matter. Clicking and dragging.
	Special Keys	Home
		End
		Ctrl-home
		Ctrl-End

TOGGLE KEYS STATUS BAR SELECTING COMMANDS SELECTING TEXT
Toggle Keys	Insert Typeover
	Cap lock
	NumLock
The Status Bar	What it tells you.
	What it does.		What do you mean, it doesn’t work? Did you remember to press the toggle key?
Selecting Commands	With the Mouse		Selecting from the Menu Bar
			Selecting from the Toolbars
	With the Keyboard.		Use the Alt key!
Selecting Text	With the Mouse		Click and drag.
			Double click.
			Triple click.
	Clicking in the margin vs. Clicking inside the text.		Single, double, triple, click and drag.
	With the keyboard.		Use the Shift key!
	With Mouse + keyboard		Hold down shift, then click!
What you can do with selected text	Delete it		Be Careful		Anything you type will replace selected text.
		Move it.		Select, click and drag.
		Format it.		Change attributes - font, size, etc.
		Copy it.		Select > Copy > Paste

Working with MS Word

Lesson 2

FORMATTING TEXT - BASIC RULE
BOLD, ITALIC, UNDERLINE

FONTS

Formatting Text	What is Formatting?		Anything you do to change the appearance of your document is called formatting.
Basic Rule:	Formatting affects	Selected Text Everything you add after the insertion point.
	Some popular Shortcuts (hot keys)	Bold = Ctrl-B Italic = Ctrl-I Underline = Ctrl-U	These are also on the toolbar. Note that the button appears to be depressed when the attribute is selected.
	How do you use them?	Hold down the first key, touch and release the second key.
Fonts:	To access the dialog box:	Format > Font...
	Using the Toolbar:		You can type in specific sizes. Try 13.5!
	Changing the Font Face.	Click the drop-down arrow, click the font face you want. or Click the window, type the first letter of the font you want.
	Changing the Font Size.	Click the drop-down arrow, click the size you want. Or Click in the size window, type the size you want.

VIEW ± ZOOM
VIEWING YOUR GRAPHICS AND OTHER EFFECTS

View	"Normal"		Basically, shows text only.		No graphics or special effects will be visible in this view.
			Shows certain formatting, such as section breaks, page breaks.		A dotted line appears across the screen.
			Eliminates blank space, lines without text from the screen.		Your page may appear to be only one line long, top to bottom, but additional white space may appear at the right side.
	Access		View > Normal From horizontal scroll bar.		If the speed of your display is sluggish, try this viewing mode.
			Ruler bar (if displayed) appears only at the top of your screen.
	"Page Layout"		Shows your document as it will appear when printed, plus (perhaps) some formatting symbols. WYSIWYG (What you see is what you get.)		If you are creating a complex document, you should work in Page Layout.
			Depending on your zoom size, you will see the tops, bottoms and sides of your "paper."
	Access		View > Page Layout From Horizontal scroll bar.
			Ruler bar (if displayed) appears at top and at left side of your screen.
	"Print Preview"		Shows the complete sheet of paper, as it will come out of your printer.
			You can display multiple sheets of paper.
			You can edit in Print Preview. You can zoom in Print Preview
			Ruler bars (if displayed) appear for the page you have selected.
Zoom	Accessing		Menu bar (View > Zoom) Toolbar (Click Dropdown, or type)		Try typing sizes that are not offered!
&	Showing/ Hiding		Click button on toolbar.
Other View Options		Full Screen Ruler Bars		Press Esc to cancel. View > Ruler

Working with MS Word

Lesson 3

MOVE, COPY AND PASTE SELECTED TEXT TOOLS

Selected Text	Moving
	Mouse	Select, Click & Drag
	Menu Bar	Select, Edit > Cut (position) Edit > Paste
	Hot Keys	Select, Ctrl > X (position) Ctrl > V
Selected Text	Copying
	Mouse	Select, Ctrl - Drag
	Menu Bar	Select, Edit > Copy (position) Edit > Paste
	Hot Keys	Select, Ctrl > C (position) Ctrl > V
			Note: Anything you can select in ANY Windows program can be pasted into any other Windows program.

Tools	Spell Check	Tools > Spelling

	Thesaurus	Tools > Thesaurus

	Find and Replace	Edit > Find Edit > Replace

CHANGING MARGINS

JUSTIFICATION

LINE SPACING

Hard Page	Insert a Page Break		Press Ctrl-Enter
Changing Margins	Ruler Bar		Drag the margins on the ruler bar to change them.	Note: This will change the margins for the entire document (or section.)
	Edit > Page Setup > Margins		Type the size for the margins in the dialog box.
		To apply the change only to certain portions of the document, you must divide the document into sections.
		It is usually easier to change the indentation for paragraphs than to make multiple changes to margins.
Changing Paragraph Indent	Ruler Bar		Drag the markers to where you want the edges of the current (or selected) paragraphs.
	Format > Paragraph		Type the measurements. (This is harder than dragging.)






Justification	Format > Paragraph Alignment
				Ctrl - L Left Justify Left Edge Even Ctrl - R Right Justify Right Edge Even Ctrl - J Full Justify Left and Right Edges are even. Ctrl - E Center Text Centered
Line Spacing	Format > Paragraph Line spacing		Set to Single, Double, 1.5 or Multiple (type in value)

Working with MS Word

Lesson 4

AUTO CORRECT

AUTOTEXT
MULTIPLE DOCUMENTS

Skill	Procedure	Exercises
AUTO CORRECT	Tools > Auto Correct	Type tuesday. It will be replaced with Tuesday. "i" will be replaced with "I".
	Select Options
	Type wrong spelling or abbreviation into left window.	Don’t overlook abbreviations!
	Type replacement into right window.	Replace "andthe" with "and the" Replace slr with St. Lawrence Riverboat Parade Replace your initials with your name. Replace adr with your address.
"INSERT AUTOTEXT" COMMAND	Edit > AutoText
	Type the text you wish to save. Select the text. Click AutoText. Type a code for the text. When you type the code into your document and press space or enter, the saved text will replace the code.	Create the formatted text below and select it. Click Edit > AutoText (or icon on toolbar.) Type ver as the code. In a new document, type ver and press enter. Ver will be replaced by the formatted text.
	Note: be sure "formatted text" is checked if you want the effects to be included.

Using AutoText

AutoText will store anything you frequently use, (headings, banners, special graphical effects, complete letters, standard paragraphs, forms -- anything) and let you insert it instead of formatting it all over again. You can create complex effects in a table, for example, and save the entire table as AutoText, to be used again and again.

This command is only available if you:

select text or graphics, or
have existing AutoText entries.

To Store The Effect.

Create it.

Select it.

Click the AutoText button.

Name it. (Word automatically chooses the first few words as its name, but you may give it a more convenient name.)

Click Add.

To Insert The Effect:

Type the name (if you can’t remember the name, type anything: a single character will do.)

Select it.

Click the AutoText button.

Click Insert (or the name of the effect you wish to insert.)

Your effect will replace the selected text.

Some Additional Points:

An AutoText name can have up to 32 characters, including spaces.

If you insert an AutoText entry as unformatted (plain) text it is inserted with your current paragraph’s formatting.

If you no longer want an effect, you can delete it by clicking its name and clicking Delete.

Working with MS Word

Lesson 5

TABS

Skill	Procedure	Exercises
Setting Tabs on the Ruler Bar.	View > Ruler Bar Click where you want the tab to take place.
	Tabs will be placed for all subsequent new paragraphs.	Create a table with the following entries, with left tabs set at 2 and 4 inches.

DOGS CATS BIRDS

spaniel Persian parakeet

poodle Siamese crow

terrier Manx robin

Changing tab type (before setting tabs.)	Click the example tab at the left side of the ruler bar until the type tab you require appears. Set tabs as needed.	Left tab Center tab Right tab Decimal tab
	Tabs will be changed for all subsequent new paragraphs.	Create the following table, using right tabs at 1", 2 1/2" and 4".

ANIMAL VEGETABLE MINERAL

cow carrot calcite

horse pea iron

pig bean steel

Dot Leaders	Double-click the tab
	Choose the type leader you require.	Create a table with the following entries, using dot leaders.

Introduction 2

Rules of the Game 10

Tips 59

Set up these tabbed tables:

Left Tabs:

Louise sweater $45.95

Mom music box $125.86

Stevie book $.98

Bippie bone $1.00

Right tabs with dot leaders:

Chapter One A Confusing Encounter

Chapter Two The Light Dawns

Chapter Three Mr. Irwin Arrives At The River

Chapter Four Success!

Center tabs:

To Kill A Mockingbird

The Wizard of Oz

Peter Pan

How to Win Friends and Influence People

Pride and Prejudice

Working with MS Word

Lesson 6

FORMATTING PARAGRAPHS

Skill	Procedure	Exercises
Formatting Paragraphs	Click Format > Paragraph	Create the paragraphs below by formatting from the dialog box.
Note: you may want to type all the text before doing the formatting. Center the title. Create the first part using "normal" (book style) paragraphs, with the first line indented, single spaced (no extra line between paragraphs. Create the second part with hanging indents. Separate by 6 points, following the paragraph. What other attributes can you assign to the paragraphs, to change their appearance?

CHAPTER ONE

Part One

"Christmas won’t be Christmas without any presents," grumbled Jo, lying on the rug.

"It’s so dreadful to be poor!" sighed Meg, looking down at her old dress.

"I don’t think it’s fair for some girls to have plenty of pretty things, and other girls nothing at all," added little Amy, with an injured sniff.

"We’ve got Father and Mother, and each other," said Beth contentedly from her corner.

Part Two

The four young faces on which the firelight shone brightened at the cheerful words, but darkened again as Jo said sadly, "We haven’t got Father, and shall not have him for a long time." She didn’t say "perhaps never," but each silently added it, thinking of Father far away, where the fighting was.

Nobody spoke for a minute; then Meg said in an altered tone, "You know the reason Mother proposed not having any presents this Christmas was because it is going to be a hard winter for everyone; and she thinks we ought not to spend money for pleasure, when our men are suffering so in the army. We can’t do much, but we can make our little sacrifices, and ought to do it gladly. But I am afraid I don’t." And Meg shook her head, as she thought regretfully of all the pretty things she wanted.

Working with MS Word

Lesson 7

BULLETS

Skill	Exercises	Notes
Bullets	Select and copy the text you just typed. Paste it into a new document.	If you don't have the previous text, any selection of multiple paragraphs will do.
	Select the text and remove all paragraph formatting. Copy and paste the "unformatted" paragraphs into the document six times.
Numbered Bullets	Apply numbers to the first set of paragraphs.	Remember, formatting takes effect on selected text, or on new text from the insertion point.
	Apply a different bullet to the second set of paragraphs.
	Click Format > Bullets and Numbers.
	Apply various bullets to the rest of the text. With the insertion point at the end of a bulleted paragraph, press Enter.	Notice that bullets are automatically added when you press return.
	Cats Dogs Birds	Stop Look Listen
	Peaches Pears Apricots	Click Format Bullets Click Modify Select a new type
Office 97: If you type 1. Peaches, and press return, the next line is automatically numbered 2. To remove all bullet formatting, click Format > Bullets & Numbering > Remove.

Working with MS Word

Lesson 8

HEADERS AND FOOTERS

PAGE NUMBERING

Skill	Procedure	Notes
Create a header for your Little Women Document	File > Page Setup > Layout > Different First Page	Choosing these options allows you to have a first page without a header, or with a different header.
	With the insertion point on page two, click View > Headers and Footers.
	Type the Header for the page:

LITTLE WOMEN Louisa May Alcott

	Note: The author’s name is positioned with a right tab.

Switch to the footer.	In Header/Footer view, click the first button on the toolbar.
Insert centered page numbers.	A centered tab and a right tab (at the end of the line) have already been placed.
	Tab to the position you want.
	Click the page numbering button on the toolbar.

Working with MS Word

Lesson 9

TOOLBARS

Skill	Action			Notes
CHANGING TO A DIFFERENT TOOLBAR	Right-click the space around the toolbar buttons. Click the toolbar you want to use.			You can turn a toolbar off in the same way. Just "unclick" it.
MOVING TOOLBARS	Place the mouse pointer in the space around the toolbar buttons. Click and drag the toolbar to its new position.			Or double-click the space around the toolbar.
LOSING TOOLBARS	If you click the exit icon on a floating toolbar, it will vanish. To get it back, see "Changing to a Different Toolbar" above.			If you have turned them all off, click View > Toolbars. Click on the one you want.
Exercise: Turn on all the toolbars.			Note: they may appear at the top of the screen, or as floating toolbars.
Place them all at the top of the screen.			You can drag them upward until they spread out, or you can simply double-click their titlebars.
Make them all into floating toolbars.			Click and drag them into the center of the screen, or double-click the space around the one you want to "float."
Click their exit icons.			They will vanish.
Turn on Standard and Formatting.			Click View > Toolbars. Turn on the ones you want.
CREATE A TOOLBAR THAT FITS YOUR NEEDS.		Right-click the space around the toolbar buttons.			You can create as many toolbars as you like.
		Click Toolbars... New.			It’s better to create a new toolbar than to alter the default toolbars.

ì If you (or a friend) should alter your default toolbars, you can reset them to the default buttons.

	Actions	Notes
	Give your toolbar a name.	A tiny box will appear. This is your new toolbar, but there’s nothing in it.
	Find the commands you want and drag their buttons onto your toolbar.	You can move buttons around on ANY toolbar while in the customizing mode.
		To remove a command from a toolbar, just drag it off the bar.
		To delete a toolbar, highlight its name and press delete.
		Once you have deleted it, it is really gone. You will have to re-create it to get it back.
		No, you can’t delete Word’s default toolbars. You can alter them, and you can Reset them to their defaults.
	Notice the All Commands option at the bottom of the categories list. It contains additional options.

Some good commands to add to your special toolbars:

Initial Caps

Multiple Pages

Increase/Decrease Font Size

Buttons for macros created by you.

Datestamp

Close All

Create Envelope

Working with MS Word

Lesson 10

INTRO TO TABLES

SKILL	ACTIONS	NOTES
TABLES	Click the tables button on the toolbar. (Its name is "INSERT ROWS.")	The drop-down menu that appears is like the one you see in the Print Preview screen. Drag until you have highlighted the number of rows and columns you wish to appear.
Note: When creating the table, you don’t have to put in all the rows and columns you will ultimately need. You can always add or delete cells.
Exercise: Click the INSERT ROWS button. Create a table 3 cells wide by 3 cells high. Enter the following information:

YOURS	MINE	OURS
Kelsey	Carolynn	Dennis
Snookie	Bitsy	Mickey

	Move from one cell to another by pressing the TAB key. (To insert a tab in a table, type ctrl-tab.)

	To insert a row, click the INSERT ROW button. If you are in the last cell, press TAB, and a new row will be added at the end of the table.

Exercise: Add a new line to YOURS-MINE-OURS. Enter three more names.

	To put lines (borders) around the cells, click the borders button, or click Format > Borders and Shading.
Note: Borders will be added to the cell with the insertion point or to the highlighted (selected) cells.

Working with MS Word

Lesson 11

Styles

Skill	Procedure	Exercises
Use a Style	Create some text.
	Click the drop-down arrow on the Style formatting box.
	Select a style.	Type This is Heading One. Apply Heading 1.
	Type text for heading two, etc. Format appropriately.
Modify a Style	Reformat your text.
	Click the style box.
	Click the style that you wish to have this formatting.
	Click OK (Redefine the style, using the selection as an example.)	The style is now redefined. Changes apply to this document only.
	After formatting the three styles shown below (your fonts will differ) switch to Outline view!

This is Heading One

This Is Heading Two

This Is Heading Three

this is normal text

Working with MS Word

Lesson 12

GRAPHICS

SKILL	ACTIONS	NOTES
INSERT A GRAPHIC	Click Insert Click the kind of object you wish to insert.
Note: The graphic will be aligned as if it were text. It will not be freely movable. If you want to move it about and have text flow around it, you must frame it.
Frame the Graphic	Right-Click the Graphic. Click Frame Picture
	Click and drag the picture wherever you want it.		Text will flow around the picture.

Exercise: Insert a graphic into a document containing text. Frame it and move it about. Note how text moves around the graphic.

Note: There are many actions that can be applied to inserted objects. These are explored further in Word II, and in Desktop Publishing with Word.

Working with MS Word

Lesson 13

TEMPLATES

Skill	Procedure	Exercises
Create a Template	Create the document exactly as you wish it to appear every time you open it.	Create a letterhead or a memo form.
Save it as a .dot document.	File > Save As > Document Template	Save it as a template. Example: MEMO.DOT
	Open the template and treat it as you would any other document. All the text and formatting you included will be there.
	Save your new document.

Advanced stuff: Put your letterhead in the first-page header. Then it will appear on the first page, but not be readily available for editing.

Note: these lessons introduce topics that will be explored fully in Intermediate Word.

Shortcut Keys

There are many shortcut keys, or hot keys, in Windows programs. To see more information on shortcuts, click Help, Search for help on..., and type in Shortcuts.

The most useful and easily remembered shortcuts are:

Ctrl-A = Select All

Ctrl-B = Bold

Ctrl-C = Copy

Ctrl-E = Center Text

Ctrl-F = Find

Ctrl-G = Go To

Ctrl-I = Italic

Ctrl-J = Justification, Full

Ctrl-L = Justification, Left

Ctrl-N = New Document

Ctrl-O = Open A Document

Ctrl-P = Print

Ctrl-R = Justification, Right

Ctrl-S = Save

Ctrl-U = Underline

Ctrl-V = Paste

Ctrl-Z = Undo

Alt-F4 = Closes the program

Alt-Tab = Changes from one open program to another

Ctrl-F6 = Changes from one open document to another

F1 = Help

Note: These shortcut keys will work in most Windows Programs.

Competency Exam

MS Word, Basic Skills

Open (or create) the file MARSH.DOC, and format:

Use a San serif font throughout (i.e. Arial, 12 point.)
Format Paragraphs: no indent, 6 points before.
Change justification to Full.
Change line spacing to 1.5.
Force a new page (Ctrl-Enter) when necessary. Never Enter-enter-enter to get to a new page!
Set Page Numbering.
Create a header for the document.
Spell-check the document.
Type the title. Format it in an important-looking font, larger than 20 points.
Type Formatted By, and your name beneath the title. Format appropriately.
Select the section heading, "About Marsh College," and make it bold and Italic.
Delete the word "About" from the section heading.
Using Find/Replace, change Marsh College to Carroll Community College throughout the document.
Save the file to your disk as College.

Marsh College

formatted by

Christine C. Frey

The main campus of Marsh College is located on Farm College Road in Princeton, New Jersey. Marsh College grants four types of degrees: Associate of Arts, Associate of Science, Bachelor of Arts, and Bachelor of Science.

About Admission to Marsh College

Anyone with a high school diploma is eligible to attend. Degree students are those enrolled in a program of study leading to a degree. As a degree student, you may attend part time or full tie during the day, evening, or a combination of both.

Upon receipt of your application, the Admissions Office will schedule you for a basic reading, language arts, and arithmetic skills placement test. If, however, you attended another college and have at least 15 credits, the placement test is waived. Bring proof of college credits (student transcript) with you on the date of your skills placement test appointment. At the time of waiver, or after the test, you will be given the name of a counselor who will evaluate results and/or assist in course selection. After meeting with a counselor, you are eligible to register.

About Tuition, Fees and Payment

The application fee is $25 and is non-refundable. Tuition is $125 per credit. You may choose to pay in full upon registration or defer payment. All payments must be made no later than August 8. Payment is only accepted in the form of cash or check.

(insert a page break here)

About Financial Aid

If you wish to apply for financial aid, you can obtain the necessary forms by calling 609-555-1366 or by coming to the admissions building.

About Registration

Open registration for the Fall Term begins April 16. The hours are Monday through Thursday from 9 a.m. to 9 p.m. To register, you must present a registration form endorsed by your counselor. Do not attempt to register for any courses for which you do not have the proper prerequisites.

About Senior Citizens

Senior citizens (65 or older) who enroll at Marsh College on a seat-available basis are eligible for a waiver of tuition. New students may obtain a Waiver of Tuition form from the Admissions Office. Returning senior citizens will be mailed their waivers to present at their time of registration. While there is no charge for tuition, students are required to pay the appropriate general services fees and lab fees.

Senior citizens who wish to register for courses on a seat-available basis for the Fall Term will be allowed to register in person starting on September 8. For further information, please contact the Admissions Office at 555-3720.

About Dropping, Adding or Changing Courses and Refunds

All changes on your registration schedule must be made in person in the Records and Registration Office by submitting the change on a Drop/Add Form. If you are adding a course, the form must be presented to a counselor in order to receive approval to register for the new course. You may drop/add for Fall Term courses through September 10. A $100 refund will be granted only for courses officially dropped before the first day of the term. After the first day of the term, the refunds decrease as follows: 80% refund from September 11 through September 18 and a 60% refund from September 19 through September 26. After these dates, no refunds will be granted. A 100% refund of tuition will be automatically mailed to you if Marsh College cancels your course and you do not register for another course in its place.

About the Fall Term Schedule of Courses

The schedule for the Fall Term will be available beginning February 18. You must come to the Registration and Records Office to pick up your schedule. We will not mail a copy to you. Any changes in scheduling will be posted in the lobby of the Conference Hall.

About Using the Fall Term Schedule of Courses

Course Code: The course code identifies the course. It consists of three capital letters followed by three numbers (i.e., ACC101 is Principles of Accounting 1).

Section Code: The section code designates the particular class section of the course and is followed in the schedule by the times and days that particular class section meets.

We hope you enjoy

your years at

Marsh College